Not people. Organisations. Each one with its own contact, its own way of asking, and its own idea of how much notice is reasonable.
One person in the ops office holds the whole picture together. It works, because they are good at it. It stops working the week they are away.
Each organisation gets its own login and adds its own people, with photos, against a specific fixture. Requests land in one queue for you to approve or reject. Nobody on your side retypes a name off an email, and nothing sits unnoticed in an inbox.
The admin moves to the people who already have the information, which is why it stays accurate.
Zones are yours to define. A steward reads the pass and knows at a glance where that person is allowed, without radioing anyone. Access can be changed per person at any point. Passes can also be scanned at internal checkpoints rather than only at the gate, so a move from zone one to zone two is recorded with a time against a name. Where you put a checkpoint, and how firmly it is staffed, stays your decision.
Sponsors and hospitality are a different problem: a table of eight where the eight are different people every week. Commercial badges are part of the core system, and issue passes against a company or a package rather than a named person. Names can be added on the Friday, or never. They still scan, so you know who used them.
Scanning is a separately licensed module. It runs on rugged Android terminals for busy gates, and on standard Android phones as a lower-cost option at quieter access points, so there is nothing to install at the turnstiles before a first fixture. The hardware is standard kit you buy yourself from the usual suppliers, not something we sell you, and most clubs start with one area rather than the whole ground.
Every request, approval and scan is held against the fixture and the person. During the game it is a live roster. Afterwards it is a record. On the day that means a live list of who is inside and which entrance they came through, scan-out as well as scan-in, and a movement history against each name. If something happens, muster mode freezes the list so you can see exactly who is in the ground at that moment.
That matters more than it used to. Under Martyn's Law planning, clubs are being asked to evidence their access arrangements, not just describe them. A spreadsheet and a box of printed passes will not do that. Checkpoint scanning extends the same record to movement inside the ground, for whenever you want it. This will not make a club compliant on its own, but it removes one of the harder parts to evidence.
The same directory covers the rest of the calendar, so there is no fresh spreadsheet for every event.
For friendlies and events outside the league scheme, media accreditation runs through here too.
The two also connect directly: passes produced by i-PBS can be scanned on OppAccred devices, so a steward works one gate with one device rather than checking two schemes separately. Fixtures come through from the scheme, so there is no fixture list to build and keep in step, and media and broadcast staff accredited through i-PBS arrive with a scannable code, so they pass the same gate as everyone else.
Not a slide deck. We set up your zones and a couple of your organisations as we go, so you are looking at your own ground rather than a demo one. What we cover:
